Privacy Policy

Effective Date: February 4, 2026 

Last Updated: February 4, 2026

This Privacy Policy describes how UniColl Exchange collects, uses, and protects personal information obtained through our website and program services.

UniColl Exchange respects the privacy of all program participants and is committed to protecting personal information collected during the internship placement and program coordination process.

This Privacy Policy explains how personal data is collected, used, stored, and protected.

1. Information We Collect

UniColl Exchange may collect the following information from participants:

  • Full name

  • Date of birth

  • Contact information (email, phone number)

  • Passport information (when required for program documentation)

  • Academic background and resume

  • Emergency contact information

  • Visa-related documentation required for sponsor coordination

  • Information submitted through website forms (consultation requests, application forms, or contact inquiries)

This information is collected only for purposes related to program administration and placement coordination.

2. How Information Is Used

Our website may use basic analytics tools to understand website traffic and improve user experience. These tools do not collect sensitive personal information.

Collected information may be used for the following purposes:

  • Program eligibility evaluation

  • Host company placement coordination

  • Sponsor application processing

  • Visa documentation preparation

  • Program communication and updates

  • Emergency contact if required

Personal information is shared only with parties directly involved in the program process.

3. Information Sharing

Personal data may be shared with:

  • U.S. program sponsors

  • Host organizations

  • Educational institutions when relevant to the program

  • Government agencies when legally required

UniColl Exchange does not sell, rent, or distribute personal data for marketing purposes.

4. Data Protection

UniColl Exchange maintains reasonable administrative and technical safeguards to protect participant and website user data against unauthorized access or misuse.

Access to sensitive information is limited to authorized personnel involved in program administration.

5. Data Retention

Participant records may be retained for administrative, compliance, and documentation purposes for a reasonable period following program completion.

6. Data Access and Correction

Participants may request access to or correction of their personal information if inaccuracies are identified. Requests may be submitted through official UniColl Exchange communication channels.

7. Participant Responsibility

Participants are responsible for providing accurate and complete information during the application and documentation process.

Failure to provide correct information may affect eligibility or processing timelines.

8. Policy Updates

UniColl Exchange reserves the right to update this Privacy Policy as necessary to reflect operational or regulatory changes.

Questions regarding this Privacy Policy may be directed to UniColl Exchange through the contact information provided on our website.

9. Related Policies

This Privacy Policy forms part of the UniColl Exchange Terms of Service.